Job Description

Office Administrator

Olean, NY

Do you enjoy keeping things organized, supporting a busy team, and ensuring every detail behind the scenes runs smoothly?

Why You'll Love Working with Us:

• Ground-floor Opportunity: Join a long-standing company entering an exciting new growth phase—offering the chance to shape the future and grow with the organization.
• Independent Role: Take ownership of office processes and administrative tasks, working independently to keep everything running efficiently.
• Team Spirit: Work with a group that values teamwork, fun, and shared success on every project.
• Commitment to Excellence: Take pride in being part of a company known for its reliable service, precision work, and long-standing customer relationships.
• Established Reputation: Contribute to a company that has provided the region with quality roofing craftsmanship, honesty, and integrity for over 80 years.

Peterson Roofing, LLC is a well-established commercial and industrial roofing company serving the Southern Tier of New York and Western Pennsylvania. Specializing in low-slope roofs and metal fabrication, we provide expert roof repairs and maintenance with a legacy of quality and integrity dating back over 80 years.

What You'll Do as Office Administrator:

• Provide professional customer service as the first point of contact for calls, emails, and visitors.
• Coordinate scheduling and dispatching for field crews, inspections, and service calls.
• Handle administrative and bookkeeping support, including data entry, billing coordination, and expense tracking.
• Maintain organized filing systems and update our CRM, Sage 100 Contractor, with accurate project and client information.
• Prepare job documents, purchase supplies, support project close-out, and warranty documentation.
• Assist with office organization and collaborate with leadership on process improvements.
• Work full-time, Monday through Friday, 7:00 AM-3:00 PM.

Our Ideal Office Administrator:

• Experienced: At least two years in an administrative, office coordination, or office management role required; experience in construction, roofing, or trades is a strong plus; a high school diploma or equivalent required; some college or administrative training preferred. Familiarity with basic bookkeeping or billing is helpful.
• Organized: Manages multiple priorities effectively, maintaining accuracy and composure in a busy service environment.
• Detail-oriented: Keeps records accurate and information secure while handling confidential materials with discretion.
• Communicative: Demonstrates clear verbal and written communication with a professional phone presence and customer-centered approach.
• Dependable: Brings reliable attendance, adaptability, and a willingness to roll up their sleeves when needed.
• Tech-savvy: Proficient in Microsoft Office (Word, Excel, Outlook) and able to quickly learn Sage and other job-management systems.

What We Offer Our Office Administrator:

• $50,000-$60,000 per year, depending on experience
• Health insurance coverage
• 2 weeks paid vacation
• 1 week paid sick time
• 9 paid holidays
• 401(k) with up to 4% company match
• Profit Sharing
• Company laptop provided
• Newly acquired and growing under Mid-State Roofing—offering the chance to join an established team with the energy and opportunity of a company on the rise.

To Apply

We'd love to hear from you if you're an experienced Office Administrator, Administrative Assistant, or Administrative Coordinator who enjoys running operations smoothly and supporting a dependable team. Please submit your resume in PDF or Word format for consideration through this job posting.

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